Finance and operations automation

AI does the busywork.
Your people do the thinking.

WTSync automates the finance and operations busywork in growing businesses: bills, payments, reconciliations and reporting. We build the finance dashboards owners actually use, and teach your team to run it all.

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Show examples for

For owner-led businesses that want numbers they can trust and fewer hours of typing, not another app.

Illustrative photo: a stack of supplier invoices next to a laptop showing a spreadsheet.

The problem

Your best people are buried in busywork.

They were hired to run the business and look after customers. Instead, hours every week go into typing, matching and chasing that a well-built system could do for them.

Typing it in twice

Bills, receipts and payments keyed into accounting by hand, then checked again against the bank and a spreadsheet.

Chasing by hand

Overdue invoices, missing receipts and stuck approvals that only move when someone remembers to chase them.

Numbers that arrive too late

Cash, margin and receivables pieced together in spreadsheets once a month, so decisions run on last month’s numbers.

Plenty of businesses already have AI tools. Far fewer have built them into how work actually gets done. The gap isn't access to AI. It's implementation, and the know-how of the people who run the work.

Run your numbers

What is busywork costing you?

Move the sliders to match your team. Thirty seconds, no email needed.

Hours a year on busywork2,304

What those hours cost$80,640

58 full working weeks of your team's time, every year.

If AI took on

your team would get back 12 hours every week for analysis, customers and growth.

Find my busywork

An estimate from your inputs, based on 48 working weeks. Not a promise of results. We'll check it against your real workflows on the call.

What WTSync does

We automate finance and operations, and build the dashboards you run on.

Three things, done together: find the work worth automating, build it into your systems, and make sure your people know how to use it.

Find

Where AI saves time

We look at how work actually gets done and pick the tasks where AI and automation will save the most time first.

A walkthrough of your finance and operations workflows
A short, practical list of what to automate
Clear before-and-after measures

Automate

Built into your systems

We design, build and run AI and automation inside the tools you already use, not another app to log into.

Scoped workflows, reviewed before release
Connected to your accounting, bank, payroll and operations tools
Monitored and improved every month

Teach

Your team, confident with AI

Hands-on training so your people use AI in their own roles, and keep using it.

Practical AI training in your own tools
Simple how-to guides for every workflow
Ongoing support and Q&A

Packages: pick one and watch it work

Prefer to start with one job? Each package is a fixed setup you can add to a retainer or buy on its own. Tap one to see it run.

Team chat#owners

Behind the scenes

Example business and made-up numbers. Your version is built around your systems and your approval rules.

Our philosophy

Better people,
not fewer.

We don't sell headcount reduction. Every engagement is designed around the people you already have, and measured by what they can now do: less manual work, faster and cleaner numbers, fewer late payments, and more time for creative, higher-value work.

Staffing decisions stay yours. Our job is to make your team's work better.

People first

We design around what your team can do, and measure success by time and capability returned to people.

Make it work

Judged by AI running inside real systems, not by slide decks.

Teach people to run it

Every workflow comes with a role playbook and training.

Honest about limits

Transparent pricing and plain reporting. We'll tell you when AI isn't the answer.

Your data, protected

Read-only access wherever possible, least privilege everywhere, and your written approval before any consequential change. Read the details

Same team, different Monday

Drag to see the week AI gives back.

The same finance and office manager, the same Monday. On the left, the busywork. On the right, the work they were hired to do.

BeforeMonday, done by hand

8:00Key in supplier bills from the inboxManual1 h 30
9:30Phone customers about overdue invoicesManual1 h
10:30Match bank lines to invoicesManual1 h 30
12:30Build the weekly cash report in ExcelManual2 h
2:30Chase managers for approvals and receiptsManual1 h 30
4:00Answer “has this been paid?” emailsManual1 h

With WTSyncMonday, busywork handled

8:00Read the cash summary AI preparedAI did the prep15 min
8:15Review the 6 exceptions AI flaggedAI did the prep1 h 15
9:30Call two key customers about payment termsPeople work1 h
10:30Plan next quarter’s cash with the ownerPeople work2 h
12:30Approve the payment run AI preparedAI did the prep10 min
12:40Fix the month-end steps that always run latePeople work3 h 20

An illustrative day, not a client result. Your own before-and-after is measured against baselines we agree at the start.

Who we work with

For the people who keep the numbers straight.

Owner-led and growing businesses, usually 10 to 200 people, where finance and operations run on a few good people and too many spreadsheets.

Owners and CEOs

Live numbers you trust, without waiting for month-end or building the spreadsheet yourself.

Finance leads and controllers

Fewer manual entries, a faster close and cleaner data, with you approving anything that matters.

Operations managers

Requests, approvals and admin that move on their own, and a weekly view of how operations are running.

Bookkeepers and outside accountants

We don’t replace them. They get cleaner books and fewer questions, and the accounting and tax judgement stays with them.

Small businesses

The first finance workflows automated and one dashboard you check every morning.

Growing businesses

More workflows across finance and operations, added step by step as the business grows.

Your tools, connected

No new app. AI works inside what you already run.

Pick your finance stack and see the first connections we would look at. If your tool isn't listed, that's normal. Most systems can be connected.

Accounting

Banking and payments

Payroll

Where reports go

What we would connect first

Examples, not partnerships. Product names belong to their owners, and every build is scoped to your accounts and permissions.

How it works

The first 60 days, step by step.

Setup is a defined piece of work with something you can hold at every step. After that, a monthly rhythm of building, training and reporting.

Day 1Day 60

By the end of setup your first workflows are running, your team has been trained on them, and you have a baseline to measure against.

1
Discovery
We interview you and your managers, map how the work actually flows, and list your systems and data, including what is sensitive.
You getA map of where your team’s time goes
2
Access, set up safely
Accounts and credentials are set up in your name, with only the access each workflow needs. We write down exactly what we can touch.
You getA signed record of what we can access
3
Your AI roadmap
A short, ranked list of what to automate, in what order and who owns each piece. Nothing gets built until you sign it off.
You getA written roadmap you approve
4
First workflows live
We build the first workflows, test them against written acceptance criteria, and switch them on once you’ve approved them.
You getWorking automations and a how-to guide for each
5
First training session
Hands-on, using your own workflows as the material, so the team learns on the work they actually do.
You getA team that knows how to use what we built
6
Baseline recorded
We record today’s numbers, like hours spent, days to close and overdue receivables, so every report after this compares against them.
You getYour before numbers, in writing

Every month

Build, train, report

New workflows, team training and a results report: hours saved, days to close, and the cash and margin numbers you care about.

Every quarter

Review the roadmap

A sit-down with you on what is working, what isn’t, and what to automate next.

If you ever leave

It stays yours

Workflows run in accounts you own. We hand over the documentation and configurations, so nothing stops working when we do.

Every month

A report you can read in five minutes.

Each month you get a plain report measured against the baseline from setup: what ran, what it saved, what went wrong and what happens next.

It includes the misses. If a workflow isn't earning its keep, the report says so, and we fix it or switch it off.

Monthly resultsHarbor & Pine Co. · October

Sample, made-up numbers

Admin hours given back31 hLast month: 22 h

Month-end close6 daysBaseline: 14 working days

Bills entered without typing92%Baseline: none

Workflows running
Workflow	Runs	Needed a person	Status
Supplier bill capture	412	37	Healthy
Bank reconciliation	1,284	61	Healthy
Overdue invoice reminders	48	48 approvals	Reworded
Cash dashboard refresh	31	0	Healthy

What didn't work

Two customers found the first invoice reminder too blunt. We softened the wording, you approved it on 14 October, and replies since have been normal.

Next month

Add expense receipt matching. One training session for the new accounts payable clerk.

One-time setupMonthly retainer or one-off packagesScoped to your businessSoftware and AI usage paid in your own accounts, with no mark-up

Straight answers

The questions owners and finance leads ask first.

If yours isn't here, ask it on the call. We'd rather tell you AI isn't the answer than sell you something that won't earn its keep.

Ask us on a call

Is AI going to replace my staff?

No. We don't sell headcount reduction. We design every workflow around the people you already have, and measure success by the time and capability we give back to them. Staffing decisions stay yours.

Do you replace our bookkeeper or accountant?

No. We’re not an accounting firm, and we don’t do your books or your taxes. We automate the work around them, so your bookkeeper or accountant gets cleaner data and fewer manual entries. The accounting and tax judgement stays with them.

Do we have to switch software or learn a new app?

No. We build inside the tools you already run: your accounting, bank, payroll and operations systems, and the spreadsheets you rely on. If a tool genuinely gets in the way, we'll tell you why before suggesting anything new.

Is our financial data safe?

We work with least-privilege access, read-only wherever possible, so a workflow only touches what it needs. No payment is made without a person approving it. Nothing consequential changes in your systems without your written approval, and the accounts and data stay yours. How we handle security.

What if the AI gets something wrong?

Every workflow is scoped and reviewed before it goes live, and you decide where a person approves before anything is sent. We monitor what runs and improve it every month.

Can you build dashboards on top of our existing systems?

Yes. Dashboards pull from what you already use, such as your accounting system, bank feeds, payroll and spreadsheets, and refresh on a schedule. We check the totals agree with your books before you rely on them.

How soon will something actually be working?

The setup ends with your first workflows live, not a slide deck. We agree the order and timing with you on the first call, starting with the busywork that costs you the most time.

What does it cost?

A one-time setup, then a monthly retainer for ongoing automation and training. Or a single package for one specific job. It's scoped to your business after the first call, so you see the number before you commit.

My team isn't technical. Does that matter?

Not at all. That's what the training is for. Every workflow comes with a plain how-to guide and hands-on sessions in your own tools, plus ongoing support when questions come up.

What happens on the first call?

We look at where manual work piles up in your business and whether WTSync is the right fit. You'll leave with a clearer view of what's worth automating first, whether or not we work together.

Start here

Let's find the busywork worth fixing first.

Pick a time that suits you. No forms to fill in first, no obligation.

1
You tell us where the week goesThe tools, tasks and reports that eat your team's time.
2
We point to what's worth automatingThe busywork that would give back the most time first.
3
You decide what happens nextYou'll leave with a clearer view, whether or not we work together.

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AI does the busywork.Your people do the thinking.